Keeping Important Documents Safe and Secure

By Roz Jones

We hope and pray that nothing will happen to our home, but it’s a good idea to be prepared “just in case”. You likely have insurance on your home and many material things in your house can be easily replaced should disaster strike. Other things like photos and important documents can be hard or impossible to replace. Missing documents can make it harder to rebuild after disaster strikes. That’s why it is a good idea to keep them safe and secure. 

Invest In A Fire Safe 

A good fire safe will survive a lot of damage. Invest in a quality one for any documents you want to keep at home. You can get a fairly small box that can be stashed away in a closet or cabinet. Make sure both you and your spouse know where the safe is kept and has a key to open it. 

Get A Bank Deposit Box 

You may also want to rent a bank deposit box and store important documents, or notarized copies of them there. This will come in handy when you need the information on the documents (i.e. your insurance policy number), or you need to replace documents that didn’t survive a home emergency. 

Make Physical Copies 

It’s amazing how much easier it is to get a replacement passport or birth certificate if you have a copy of the original. That’s why it’s helpful to make these paper copies and keep them in a secure offsite location (like a bank deposit box). You could also keep them at a family member’s home. Make sure the copies are stored safely to avoid issues like identity theft. 

Make Digital Copies And Store Them Online 

Last but not least, go ahead and scan the documents or take pictures of them with your phone and store them on a secure online server. Places like Deposit Box, or even Google Photo will store quite a bit of information for you free of charge. Since your document scans are living in the cloud, you can easily access them from anywhere with your phone or a borrowed computer. This also makes it easy to email them off to insurance agents, or government officials to get replacement documents made. 

Spend a little time this week to sort through your most important documents and get your paperwork in order. It won’t take you long to scan them, take pictures of them, and/or make photocopies. The little work you’re doing now to be prepared will potentially save you a lot of headache down the road. 

Make it a point to revisit your documents every 6 months to make sure everything is up to date and in order. Once the original setup is done, it will be much easier to keep up with it. You’ll likely only need to change out one or two document copies a year.

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